AP automation for teams who want their time back.
Capture invoices from email, extract line items, route approvals, resolve exceptions, and sync clean bills to your accounting system.
No credit card requiredLive in 7 daysXero · QuickBooks
Comparison
Option 01 Manual processing | Option 02 Enterprise AP platforms | Recommended Option 03 ClearPayable | |
|---|---|---|---|
Setup time From sign-up to first invoice | Immediate but painful | Weeks to months | Same day |
Invoice data capture Email and PDF invoice capture | |||
Line item extraction Full line-level detail per invoice | |||
Extraction accuracy Across standard supplier formats | Human error rate | 95%+ | 95%+ accuracy |
Approval routing Rules by supplier, value, or exception | |||
Accounting sync QuickBooks Online or Xero | |||
Duplicate detection Flags duplicate invoice risk automatically | |||
Audit-ready history Every decision logged and traceable | |||
Self-serve onboarding No implementation fees or training week | |||
Usage-based pricing Clear invoice-volume pricing | Staff time & errors | £1,000+ / mo | From 45p /Invoice |
Contract commitment Minimum term required | None | Annual contract | 30-day rolling |
Free trial 7 days to process real invoices |
Partial support or limited functionality. Enterprise platform pricing based on publicly available estimates.
Why ClearPayable
95%
Invoice extraction accuracy
Headers, totals, tax, suppliers, and line items captured automatically so the team reviews instead of re-keys.
20min
Time to first invoice
Connect Xero or QuickBooks, set approval rules, and process the first supplier invoice the same day.
1min
Approval-to-post handoff
Approved invoices are prepared for your accounting system with the evidence trail and line-item detail intact.
Capture and Coding Magic.
Every line item, read once (multi page capable).
Network Series Trad.
NS150487·SAR 823,281.00·
Network Series
Trading L.L.C.
Unit 14, Industrial Park Rd 4
Riyadh 11564, Kingdom of Saudi Arabia
VAT 348 5821 99 · accounts@networkseries.co
Unit 14, Industrial Park Rd 4
Riyadh 11564, Kingdom of Saudi Arabia
VAT 348 5821 99 · accounts@networkseries.co
SALES INVOICE
No. NS150487
| Code | Description | Qty | Unit | Total |
|---|---|---|---|---|
| 430002 | NR-0220-100EUS — Mini DualPro IP Camera | 1 | 36,500.00 | 34,675.00 |
| 430002 | LED Monitor 55" Wall-mount with Storage | 4 | 950.00 | 3,800.00 |
| 430002 | CISCO SWITCH POE 24-Port Gigabit | 3 | 5,500.00 | 16,500.00 |
| 430002 | Cabling, Piping, Housing & Testing | 1 | 693,265.00 | 693,265.00 |
SubtotalSAR 748,740.00
VAT 5%SAR 91,798.50
Discount−SAR 17,257.50
TOTALSAR 823,281.00
TApprovals
Invoice Header
Line Items · 0
| Code | Description | Qty | Unit | Total |
|---|---|---|---|---|
SubtotalSAR 0.00
VATSAR 0.00
DiscountSAR 0.00
TotalSAR 0.00
Approvals and control
Policy you can see — and enforce.
Move invoices from inbox to your accounting platform in a few clicks. Delegate approvals to a stand-in when staff are out of office, and capture a precise, timestamped audit trail on every decision along the way.
Network Series Trad.
If
Net total greater than SGD 5,000
Then
Parallel approval
By
Finance3MWMarcusJLJenna
If
Net total less than or equal to SGD 5,000
Then
Need approval
By
JCJohn
If
Recurring & PO matched · variance ≤ 5%
Then
Auto-approve
By
System rule
If
Net total greater than SGD 50,000
Then
Sequential approval
By
ADAdaMWMarcusAMAaron
Auto-publish to accounting platform on approval
Coding, matching and audit
Coded once, audited forever.
ClearPayable learns your chart of accounts as it works. Nominal and tax codes are suggested from a RAG model trained on your own postings, line items can be matched to Purchase Orders, and every action is logged with a timestamped chain of custody.
- → 01Auto-coding that learns — nominal codes, tax codes and dimensions suggested from your last 90 days of decisions. Accuracy compounds with every invoice the team approves.
- → 022-way PO matching — line items reconciled against the purchase order. Clean bills clear automatically; variance and over-billing are flagged before approval.
- → 03Comprehensive audit — every code change, approval, and post is timestamped with actor and reasoning. Auditors get a clean chain of custody from receipt through to ledger.
Scanning document…
33%
Reconciling invoice
Scanning document…
Reading invoice
Auto-coded
PO matched
Audit-ready
ApprovedClearPayable
AP teams move faster with ClearPayable.
“
Invoices used to sit in the inbox until someone had time to key them in. Now the data is captured, routed, and ready for approval with the context already attached.
BP
Big Print Birmingham
Operations Team
“
We needed something lighter than enterprise AP tools but still strong on controls. ClearPayable gave us approval routing, exception visibility, and audit history without slowing finance down.
KJ
Kashmir Jewellers
Finance & Operations
“
The difference for us is speed. Invoices arrive, the fields and line items are already there, and the approver can see exactly what needs signing off.
VG
VC Graphics
Admin Team
Your next month-end could be three days shorter.
Connect Xero, QuickBooks or NetSuite. Forward a week of bills. See your own touchless rate before the trial ends. No card. No call required.
Questions finance leaders ask.
Still have a query? GET IN TOUCHClearPayable is built for businesses that process supplier invoices regularly and want a faster AP workflow without a heavy enterprise rollout. If your team is spending time keying invoice data, chasing approvals, checking duplicates, or preparing bills for QuickBooks Online or Xero, ClearPayable is designed for you.
Entirely self-serve and straightforward. You sign up, connect your accounting platform, configure approval rules, and start processing invoices. There's no sales call, no lengthy implementation process, and no waiting around. Most customers can set up the workflow and process their first invoice on the same day.
Most businesses see the difference from the first invoice. Once your account is set up and approval rules are in place, invoices move through capture, extraction, exception checks, approval, and accounting preparation in one workflow. There's no lengthy implementation period — the time saving starts immediately.
95%+ header and line-item accuracy across standard supplier formats. We surface confidence per field so your team only validates the 5% that needs a second look — not the 95% that doesn’t. The system also uses RAG to learn from your inputs and corrections, making the 5% (second look) even smaller.
ClearPayable currently integrates directly with QuickBooks Online and Xero. If your business runs on one of these platforms, you're ready to go. Connect your account during setup and approved invoices can move toward posting with the approved data intact. We're continuously working to expand our integrations. If you're on a different platform, drop us an email at support@clearpayable.com.
Our support team is available by email at support@clearpayable.com for any questions or issues that come up. Whether you need help configuring approvals, connecting accounting, or understanding an exception, we're here to help. ClearPayable is designed to be intuitive enough that most customers rarely need to reach out at all.